February 18, 2020
The Cowley College Board of Trustees received an advising overview and TRiO/IMPACT program update during its regularly scheduled meeting held Monday in the McAtee Dining Center.
Dr. Michelle Schoon, vice president of academic affairs, informed the Board that Cowley has 109 transfer pathways currently outlined for students in the academic catalog. Cowley uses advising worksheets and J1 advising worksheets, which gives advisors and students a four-year layout to follow.
She also discussed Student View where students and advisors can track the students’ progress. Dr. Schoon let the Board know there are two types of transfer, course to course, and program to program, which are articulation agreements with four-year schools.
She also discussed course credit transfer, advising structure, and how we measure success based on student satisfaction through the Noel Levitz study.
Lastly, she went over student goal attainment, graduation rates, and student completion and transfer rates.
Roxanna James, Director of IMPACT programs, provided the Board with a TRiO/IMPACT update. She informed the Board of the TRiO grant that was $323,378. This is used to pay the five staff members’ budgets, labor costs, supplies, and provide additional government aid to students. They provided 175 tutor hours and took 75 students on transfer visits, while helping 32 students fill out their FAFSA. There are 160 students in the TRiO program. “We are all very passionate about what we do and take into our hearts the Core values of the College,” James said.
Board Chair Bob Juden said he is impressed with the work done by Roxanna James and her team.
In other matters:
1. Dr. Rittle, provided a College update. Dr. Rittle congratulated the Tiger wrestling program and the men’s basketball team on capturing conference titles. He also mentioned the Cowley Quiz Bowl team has qualified for nationals which will take place in Orlando, FL at the end of February. The college held a successful Professional Development Day thanks to the efforts of Dr. Michelle Schoon, Julie Rhoads, Paige Winslow, Brian Fabre, and Devin Graves. Local and national experts spoke at the event. Dr. Rittle also informed the Board of the Award for the Association of General Contractors that the Sumner Campus received. “This award was the culmination of a lot of hard work”. Dr. Rittle and members of the leadership team will be presenting at the Higher Learning Commission annual conference on Monday, April 20. Lastly, webmaster Chris Absher provided Dr. Rittle with information showing 120,000 users from 159 nations other than the United States viewed the Cowley College website. Press releases on Cowley’s athletic programs were among the most viewed web pages. “The activities that happen make the overall college experience,” Dr. Rittle said. “This shows the global reach Cowley College has.”
2. Saw Dr. Rittle present a gift to Sasha Elizondo of Wylie, TX, for being named the school’s February Student of the Month. “I want to thank everyone, my experience at Cowley has been amazing,” Elizondo said. I have enjoyed every day at Cowley and would do it all over again if I could.”3. Jessica Lucas, Government Affairs Liaison, provided the Board with a legislative update. A Bill to name a bridge for Tyler Juden, son of Board Chair Bob Juden, received a hearing and advanced out of committee. It is now awaiting vote by the House. “I want to thank you personally for taking this by the hand,” Chair Juden said.
The Governor’s budget recommendations for higher education will be discussed in Senate and House budget subcommittees the week of February 17. 4. Student Senate president Kendall Ray provided a student update. She discussed the Homecoming activities that were recently held at Cowley in which she was crowned Homecoming Queen. She also discussed the recent Karaoke and Movie Nights and said at the last Student Senate meeting they were able to review the proposal of fee increase for the next academic year and approve a Funds Request for the Collegiate Quiz Bowl team to compete at nationals in Orlando, FL at the end of this month.
5. The Trustee Finance Subcommittee requested the Board receive a deferred maintenance update and a Carnegie Library structural integrity report from the Wildan Group. Although the building is structurally sound, there are some major issues that would need to be addressed including, windows, lighting, heating and cooling. ADA and code requirements would also need to be addressed. The cost of improvements would be at a minimum of $650,000.
6. The Board approved a .75 mill levy to be authorized annually for a period of five years, and a special building fund be created for the purpose of construction, reconstruction, repair, remodeling, additions to, furnishing and equipping of community college buildings, architectural expenses incidental thereto, and the acquisitions of real property for us as building sites for educational programs. This .75 mill levy will raise approximately $208,000 each year producing an aggregate amount of approximately $1 million for the five year period. This would cost a taxpayer with a home valued at $100,000 only $11 per year. “We are not able to provide education without buildings that are fit for students to be in,” Board member Glennis Zimmerman said.
7. Dr. Rittle and members of the leadership team will be presenting at the Higher Learning Commission annual conference on Monday, April 20, the currently scheduled April Board meeting date. Due to this conflict, the Board approved moving the April Board meeting to Monday, April 13.
8. Chair Juden requests the Board of Trustees direct Dr. Rittle and his team to research and explore opportunities for Cowley College to create a stronger presence in Kay County, OK, with a particular focus on providing educational services to underserved populations.
9. Approved the following revised Board policies, Educational Programs (201.00) and Veterans Affairs (416.00).
10. Held first readings for revised Board policies Soliciting by Vendors and Agents (135.00) and College Mail Services (154.00).
11. Holly Harper, interim vice president of finance and administration, provided a Sumner Campus update and facilities maintenance update. The Tiger Deli will be re-opening soon.
12. The Board approved the following increases: $5 per credit hour increase to the accelerate fee (high school only), $2 per credit hour increase to general fees, $5 increase per semester to the security fee, and a new $3 per credit hour activity fee. Additionally, administration requests to increase all Dormitory Plans by $100.00 per academic year.
13. Dr. Michelle Schoon, vice president of academic affairs, informed the Board of the recent Professional Development Day and provided updates/changes to academic affairs policies. Tobias Woods from the Kansas Board of Regents was on campus last week and spoke highly of the college’s automotive program.
14. Dr. Kori Gregg, vice president of institutional advancement, provided an institutional advancement overview in an effort to promote a more thorough understanding of the role institutional advancement plays not only at Cowley College, but in higher education as a whole. “We are the external face of the college,” Dr. Gregg said. “We work behind the scenes with every division of the college to put on the best face forward we can for Cowley College.”
15. Paul Erdmann, vice president of information technology, provided an update on projects the information technology staff has worked on over the past month, and also provided a Student Information System update. There is constant work being done on the SIS system to keep it up to date.
16. Kristi Shaw, executive director of enrollment management, provided an enrollment update. Shaw also informed the Board of the recruiting events the admissions representatives have assisted with over the past month and have lined up in the coming months.
17. Debbie Phelps, executive director of institutional effectiveness, informed the Board that the Student Financial Aid survey is complete and locked. This survey collects information about the financial aid awarded to students who attended Cowley College in the fall of academic year 2018-2019. Phelps also said the Outcomes Measures is complete and locked for the 2019-2020 collection year.
18. Jason O’Toole, executive director of student affairs, provided a housing update. The dorms are currently at 81 percent occupancy.
19. Jan Grace, Sumner Campus Operations Officer, shared information on the events Cowley recently sponsored at the Sumner Campus. She also informed the Board of work being done on the courtyard at the Sumner Campus, and provided an update on The Tiger Eatery. 20. Pam Smith, faculty liaison, provided a faculty update. She informed the Board of the prestigious Incentive Grant that Brooke Istas was the recipient of. She also said the Writing Center received an Honorable Mention in the 2020 Diana Hacker Two-Year College English Association (TYCA) Awards for Outstanding Programs in English in the category of Fostering Student Success. Also, the Alpha Gamma Upsilon chapter of Phi Theta Kappa at Cowley College was awarded Five Star Status for 2019, the highest level chapters can achieve. She also mentioned contract negotiations are approaching.
21. Shane Larson, athletic director, provided a winter sports update. The Tiger wrestling team finished the dual season with a perfect 7-0 record and captured the program’s first conference title in only the third year of existence. The Tiger men and women’s tennis teams and indoor track and field teams are both nationally ranked as are the Tiger baseball and men’s basketball team, which captured the Jayhawk East title for the first time in a decade. The next Tiger Booster Club Luncheon will take place Tuesday, February 18 at noon in the Earle N. Wright Community Room.
22. Approved the resignation of Leigh Ann Verbeck as Adult Education Data Coordinator and instructor, effective February 17; approved the resignation of Jessica Ricke as admissions representative-Sumner Campus, effective February 18.
23. Approved the retirement of Jackie Barnett as custodian, effective May 1.
24. Approved the employment of Blake Bashaw as custodian, effective February 18; approved the employment of Lisa McClure as AR specialist/cashier, effective February 18; approved the employment of Brock Buckingham as associate head coach, effective March 1.
25. Board member Brian Sanderholm was absent due to illness.