Cowley College

Important Information Regarding COVID-19

COVID-19 — Cowley College Response — Last updated: Wednesday, May 20, 2020

The Cowley College Tactical Leadership and Emergency Response Team’s role is to mitigate the spread of COVID-19 while providing quality and affordable education to our students. This information will be frequently updated as the institution responds to the request of both local and federal health and government officials.

Request COVID-19 Relief Funds

The Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law on March 27, 2020, created education stabilization funds available through the Higher Education Emergency Relief Fund (HEERF).

Cowley College has received $1,206,714 in total from the CARES ACT. Cowley College will distribute 50% of these funds ($603,357) directly to students as emergency financial assistance to help cover expenses related to the disruption of campus operations in the wake of COVID-19. Click here for more information about how much of these funds have been distributed and how many students have received funding.

CC students must meet the following eligibility requirements to receive CARES Act Funding:

  • Eligible to receive Title IV federal aid. This eligibility is evaluated through completion of the 2019-2020 FAFSA.
  • Enrolled on/after March 23, 2020 for Spring 2020 students attending in-person course(s).
  • Experienced expenses related to the disruption of campus operations due to COVID-19.

If you are eligible to file a FAFSA, but have not yet filed for 2019-2020 and need assistance please contact us at 620-441-5304. The FAFSA can be filed at studentaid.gov.

The U.S Department of Education has excluded certain students from eligibility. Those students that are part of any of the following categories are not eligible to request funds:

  • International students
  • Undocumented students
  • Students who were enrolled exclusively in online programs on March 13th
  • High school students

Grant Funds may not cover all costs requested or actually incurred. It’s beneficial to document actual amounts paid and provide as many details as possible in the explanation.

Qualifying expenses include:

  • Medical Expenses
  • Course Materials Expense
  • Technology Expenses
  • Food Expense
  • Housing Expenses
  • Child Care Expense

We will award available funds based on number of hours enrolled for Spring.

25% 1-5 hours enrolled – $226
50% 6-8 hours enrolled – $452
75% 9-11 hours enrolled – $677
100% 12 or more hours enrolled – $903

Students must apply today to be considered for the CARES Act Emergency Grant Fund.

Questions? Contact financialaid@cowley.edu or 620-441-5304.

President’s Authorization Statement:

At Cowley College, we acknowledge that we have signed and returned the CARES Act certification and agreement form. We also acknowledge that we are using these funds to provide the mandated amount of 50% of emergency financial aid grants to our students until funds are exhausted.

Sincerely,

Dr. Dennis C. Rittle, CC President

Date May 15, 2020
Total # of Students Eligible 668
Total # of Students Receiving Funding 182
Total Funding Distributed $150,581

Cowley College acknowledges that as of this date, this figure represents the number of Spring 2020 students who are eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and therefore eligible to receive an emergency financial aid grant.

Cowley College acknowledges that as of this date, the figure indicated represents the number of students who have received an emergency financial aid grant.

Cowley College acknowledges that as of this date, the figure indicated represents the total funding that has been distributed to students as our 30-day reporting date.

Health Services

The health office is still open Monday through Friday from 8 a.m. to 4:30 p.m. If you are not on campus or simply don’t want to meet face-to-face, additional contact options are listed below. FaceTime can be made available via the cell phone number below.

Contact Info:
Lacey Kennedy
Health Services Coordinator
Office: 620-441-5236
Cell: 620-741-1800 (call or text)
Email: lacey.kennedy@cowley.edu

Student Life Counselor

Counseling services are still available during this time. You can reach the Student Life Counselor via email or phone. Please continue to book appointments online with me via Setmore. Availability hours are 8 a.m. to 4:30 p.m., Monday through Friday. Many virtual session options are available via Zoom or FaceTime.

Contact Info:
Ashley Demaree, LMSW
620-441-5228
ashley.demaree@cowley.edu

IMPACT TRIO Program

IMPACT TRIO Program is still here and helping students achieve success. Sophomores about to graduate and need help transferring to a university is another service we are providing. We are assisting students with questions and connections to resources available in a virtual world. We are zooming, phoning, and meeting students in the main campus library as needed.

Laptop computers are still available to be checked out. We still have openings in our program and will accept qualifying students. Qualifications include one of three categories; first-generation (neither parent has a bachelor’s degree), Pell grant recipients, and documented learning ability struggles. Students must be four-year degree-seeking and full time.

Our local program is communicating at the federal level to procure stimulus funds to qualifying Trio students for increased living expenses, hardware, and internet connection and we hope that TRIO program students will read needed benefits to adapt to the new learning environment.

Contact Info:
Roxanna James
Director TRIO-SSS-IMPACT
620.441.5312
roxanna.james@cowley.edu

Student Accessibility/Title IX

Accessibility accommodations will continue as normal with special adaptation to situations of online learning. We will take in consideration the special needs of those students impacted on a case-by-case scenario. Please contact the Accessibility Coordinator if you have any questions during this time.

Contact Info:
Jim Brown, LMSW
620-441-5557
jim.brown@cowley.edu

Bookstore Notice

Effective immediately until further notice, the Cowley Bookstore will be temporarily CLOSED to the general public.

As you all know, May is an extremely busy month in the Bookstore with hundreds of students returning thousands of textbooks in a very short time frame. Because the health of our customers and employees are incredibly important to us, we felt it was less than responsible to expect students to return textbooks in the same manner as previous semesters.

Students will return spring semester textbooks using one of two contact free options. Arkansas City area students are welcome to utilize the convenient new Book Drop that was recently installed on the west side of the Cowley Bookstore. Alternatively, students residing outside of the Arkansas City area can take advantage of FREE USPS shipping courtesy of Cowley College. Regardless of which option students select, all textbooks are due back no later than 4:30pm on Friday, May 15th. Specific details have been shared with students via email and are also available on our Rental Information and Sell Textbooks webpages.

We encourage students to continue placing orders online at www.cowleycollegebooks.com and select FREE Curbside Pickup or UPS Shipping to their home or business.

Our staff continues to be available Monday through Friday from 7:30am to 4:30pm to process online orders, answer phone calls and respond to email messages. Please do not hesitate to forward student questions to bookstore@cowley.edu or (620) 441-5277.

Classes

Summer and fall classes are already open for enrollment with the full expectation of normal face-to-face course offerings being available during the fall semester.

  • Online classes (sections that begin with OL) will continue as normal as determined by the course schedule and course syllabus.
  • Cowley College will be transitioning our traditional model of face-to-face classes into a distance delivery format beginning on Monday, March 23, for the remainder of the spring semester. Arrangements will be made for lab and technical classes requiring skills assessments at a later date.
    • Please check your Blackboard course and Cowley email for instructions from your instructor.
    • Distance delivery might include scheduled times for interaction using video conferencing software, such as ZOOM.
    • Let your instructor know if you have limited access to a computer.
  • Cowley College classes that are taught in the high schools by the high school teacher will follow the guidelines of the school district they are held in.
  • If you have questions:
    • contact your instructor using Blackboard or Cowley email
    • contact the vice-president of academic affairs, Michelle Schoon at 620-441-5204

Transitioning into Distance Delivery Classes

What students need to have access to in order to transition into distance delivery.

  • Reliable Internet Access (broadband access) should be enough to watch a Youtube video.
  • Computer (with ability to download software or digital resources –or identify which classes will require this).
    • Does a Chromebook work or not? Yes, as long as they are not needing NPAPI plug-ins.
    • Smartphone an option? Plausible, but not recommended.
  • To check your computer operating system in Blackboard Help.
    • Blackboard tests browsers using a variety of devices and operating systems. Support is not limited to these specific operating systems. We support the desktop browser versions regardless of the particular device or operating system they run on.
  • Dual-credit students who have resources blocked should notify their local IT department about blocked websites.

How to connect to Zoom, if required.

How to log into Blackboard.

How to utilize Blackboard Student Orientation (Bb Orientation). Located on Bb Landing Page as NCD5100: Blackboard Student Orientation.

For Blackboard Support, contact helpdesk@cowley.edu.

For Technical Support, contact tech@cowly.edu.

For questions about your class, contact your instructor.

Honorlock Enabled Exams

Honorlock - Proctoring Chrome Plugin

If your instructor is offering tests through Honorlock proctoring, the attached Blackboard Student Guide provides a full explanation of the steps required to take an Honorlock enabled exam. Click here for the PDF student guide for Honorlock.

Manual install for the Honorlock Chrome Plugin

For a video on how to take an Honorlock proctored exam, review this video:

https://youtu.be/Q2hzQUCrzVc

Student Online Resources

Student Lab Sign-Up

In order to provide a smooth transition to online classes each location will have a student computer lab available. Appointments will need to be made as space is limited. Lab times are schedule for two hours blocks to allow for efficient cleaning time between each student. Students may sign-up using the appropriate location links below or by calling the location-specific phone numbers.

Arkansas City: 620-441-5334

Cowley Bookstore

As the COVID-19 outbreak escalated, we realize that many of you were asked to leave campus housing following spring break. In addition, many face to face courses are currently being transitioned to an online format. We know that you have many questions. While we don’t have all the answers yet, we do promise to provide continual communication as we maneuver the next few weeks and months. Please stay tuned to your Cowley email, the CowleyGo app and all Cowley social media platforms for updates.

Several students have contacted the Bookstore wondering if they need to return their spring semester textbooks. The answer is NO! With several weeks remaining in the spring semester, it is expected that you will need your textbooks to successfully complete your courses. The Cowley Bookstore still plans to conduct Textbook Buyback and Rental Return at the conclusion of the semester with ALL spring rental textbooks due by Friday, May 15th. We are currently working on a plan to provide pre-paid mailing labels, at the conclusion of the semester, to those students who live outside Cowley’s immediate service area. Again, stay tuned to all Cowley communications for future updates.

In the event that you do not have access to previously purchased textbooks and need access to digital course materials, we wanted to share the following information with you. Several digital book providers have quickly responded to the COVID-19 outbreak by providing free access to digital course materials through May 25, 2020. These programs are being made possible by the support of leading publishers, campus retailers, and independent bookstores in higher education. Cowley College has partnered with RedShelf for several years in delivering digital course materials. Because of our longtime relationship with RedShelf, many of you already have existing RedShelf accounts and are familiar with their platform. The RedShelf Responds program provides students with up to seven (7) free eBooks from participating publishers through May 25th. Click here to begin accessing your FREE eBooks today!

Take of yourself and others! If you should need anything, please do not hesitate to reach out to us.

Cowley College Bookstore
207 W. Fifth Avenue
Arkansas City, KS 67005

Phone: 620.441.5277
Fax: 620.441.5550

Email: bookstore@cowley.edu

Web: www.cowleycollegebooks.com

Writing Center

In coordination with Cowley College's response to COVID-19, the Writing Center will only provide online services during the rest of the Spring 2020 semester. The Writing Center will remain "open" during all of its normal hours, just in a new way. We are excited to be able to offer a new range of services that will support all Cowley College students, no matter where they are at the moment! We are offering two services:

Virtual Face-to-Face Tutoring:

The Writing Center will provide live tutoring through Zoom, a videoconferencing tool. You can enter the Writing Center's open Zoom room at any time during our regular hours: Monday-Thursday 2-10 PM and Sunday 7-10 PM.

When you join the room, you can discuss your paper and get advice from all your favorite tutors using audio, video, and/or chat through your device. You can share your paper with the tutor as you work and still get the same type of tutoring you typically would in the Writing Center, just through the computer.

To access the Zoom meeting room, click on the link below, or put the meeting ID into zoom.us or the Zoom app. You may access Zoom from your computer, tablet, or phone. If other students are in the virtual room, please be patient until a tutor is available.

Join the Writing Center Zoom Meeting
Monday-Thursday 2-10 PM and Sunday 7-10 PM

Cowley.zoom.us/j/323894447

Meeting ID: 323 894 447

How to Join a Zoom Meeting

Email Feedback

The Writing Center is also providing feedback on writing assignments through email. To receive feedback within 48 hours, email a Word document of your work to writingcenter@cowley.edu with the following pieces of information:

  • Your name, ID number, and the course
  • The assignment directions and the due date
  • An explanation of the specific areas of writing where you would like assistance, such as:
    • Thesis statement
    • Organization
    • Introduction/conclusion
    • Evidence
    • Using sources
    • Citations
    • Formatting
    • Grammar

We will return a copy of your assignment with our comments to you within 48 hours. Make sure to give yourself enough time to get feedback before the due date. If you do not have 48 hours, please use the virtual tutoring in real-time instead.

Keep in mind that we are not an editing service and will not fix all your mistakes. Instead, we will provide advice and resources to help you revise the paper on your own, just like we would in a live tutoring session.

Feel free to email questions about either our services or writing in general to writingcenter@cowley.edu as well.

It's a stressful time, so let us help ease your worries in at least one area: your writing!

Thanks!

Jennifer Rupp
Humanities Instructor
Writing Center Coordinator
Cowley College
620-441-5254

jennifer.rupp@cowley.edu

  1. Good News, Students still have 24/7 access to ALL of our on-line resources!
    • Users must use our specific usernames and passwords to access each database. This password info can be found on Tiger Connect and Blackboard.
  2. The library is still open to students on a limited basis. If you are healthy, are not quarantined, and have not been to a quarantined area, you can still visit the physical library, if necessary.
    • Students are strongly encouraged to stay home and practice social distancing as much as possible. However, if students do not have Internet access at home or need to use the library’s resources for their Cowley classes, they may use the campus library after following certain guidelines.
    • Any student visiting the college library will be screened upon entry.
    • Students are encouraged to schedule/reserve a time slot at the library online or call the library at 620-441-5334.
    • Only 8 students at any given time are allowed in the library. They will be seated one person per computer pod, more than 6 feet apart. Areas will be sanitized after each use.
  3. Library Hours have changed, but only slightly. Until the end of the Spring Semester (or until further notice), our hours will be as follows:
    • Sunday: 2pm – 10pm
    • Monday – Thursday: 8am – 8pm
    • Friday: 8am – 4pm
    • Saturday: Closed
  4. Library Staff are available and happy to help.

Adjustments to Student Accounts

Thank you for your patience as we have worked to develop a plan to offer adjustments to student accounts for those required to move out of student housing early this semester.

Students living on campus before Spring Break will receive an adjustment for housing and meal plans based on a prorated number of days. The days will be calculated based on the time the student left campus housing. If the adjustment creates a credit balance on the student account, you will receive a check mailed to the address on file for the amount.

We recognize this is a challenging time for many and appreciate your patience in this matter. If you have a critical financial need, please contact our Financial Aid office at 620.441.5304 or via email at financialaid@cowley.edu.

UPDATE – Checks were mailed to student addresses on file as of 04/15/20.

Dorm Manager Contact Information

Central - Tanner Brock - 620.218.3704
Oscar Kimmell - Tori Beltz - 316.648.9470
Docking - Lana Da Silva - 217.820.3613
Kirke-Dale - Housing phone 620.741.1773
Storbeck - Ian Alumbaugh - 660.582.0693
The Lodge - Lynlea Bartlett - 620.660.9242

Residential housing students will be urged to return home or remain home. Only in extraordinary circumstances will students be permitted to reside on campus due to personal hardships which will be assessed on a case-by-case basis through a rigorous screening and appeal process.

Current approved occupancy students:

  1. The Café is offering students to come in and grab a sack lunch or fill up a to-go container and return to their dorms.
  2. No Guest procedure is in place. Residents are to only be present in their assigned dorm building.
  3. Residents in the dorm, you are not on lock down and free to go about your business.
  4. All dorm rules and regulations still apply.






Due to the Temporary Stay-At-Home Order (Order 20-16) issued by the Governor for the State of Kansas effective Monday, March 30 @ 12:01AM until Sunday, April 19, all Cowley College locations will be by appointment only.

Main Campus - Arkansas City: 620-441-6335
Wichita: 316-683-6013
Winfield: 620-221-3392
Mulvane: 316-777-3092
Sumner Campus in Wellington: 620-441-6565

Our custodial staff cleans and disinfects regularly to keep our facilities clean and sanitized. This includes cleaning door handles, handrails, light switches and other high touch surfaces. Restrooms will be cleaned several times daily and as needed throughout the day. Sanitizer stations will be located in high traffic areas. Custodial staff will provide cleaning materials for classrooms as well.

Visitors to the bookstores must be pre-screened at the Welcome Center. Student commuters coming and going from campus locations must be pre-screened regularly.

Screening Questionnaire

All campus guests and visitors will be asked to complete the below COVID-19 Screening Questionnaire provided in three formats to help aid good hygiene efforts:

  1. Location-Specific Electronic Web Form
  2. Electronic PDF - This document is highly-encouraged to be completed electronically, saved as a NEW file and emailed as an attachment to admissions@cowley.edu in advance preparation of the college visit. Paper copies will be available if the electronic process has not been completed in advance. Please indicate the campus location you will be visiting in the subject line of the email sent to admissions@cowley.edu so that the form can be sent to the proper college official.
  3. Paper copy completed upon visit at the designated check-in locations.

Mulvane, Wichita & Wellington

Due Stay-A-Home Orders for Sumner and Sedgwick Counties, Cowley College services at the Wichita Center, Sumner Campus (Wellington) and Mulvane Science, Engineering and Academics Center will be available by appointment only. Please contact via phone for the following locations:

Mulvane – 316.777.3092
Wichita – 316.683.6013
Sumner (Wellington) – 620.441.6565

The COVID-19 Emergency Crisis Management Team will continue to carefully monitor the situation and adjust as information from health and governing officials is released.

Rescheduled

2020 Graduation Commencement — moved to December 13, 2020
“9 to 5” The Musical — moved tentatively to May 7-9, 2020

Closed

Great Western Dining & Tiger Eatery — Closed for Community Access
The Library — Closed for Community Access
Cowley College Wellness Center — Closed for Community Access

Cancelled

Per the NJCAA, all Spring Sports Competitions and National Basketball Championships have been cancelled.

The college is also cancelling the following events through April 5th. Additional cancellations may be added.

Transfer Visit – March 17 – BC Lower Foyer
Creative Claws – March 17 – BC131
Shelby Huddleston Training – March 17 – BC132
Golden Tigers Aerobics – March 17 – BC203
Golden Tigers Line Dancing – March 18 – BC203
TBC Luncheon – March 18 – Wright Room
Riverside Indian School Visit – March 18 – Theatre
Takedown Club Banquet – March 18 – Wright Room
ISO Meeting – March 18 – BC137
GT Class – March 18 – WB208
Golden Tigers Aerobics – March 19 – BC203
Grant Writing Workshop – March 19 – Wright Room
Softball Reunion/Field Naming – March 21 – Linda Hargrove Athletic Center
Theatre Work Day – March 21 – Theatre/BC203
Musical Sitzprobe – March 22 – Theatre/BC203
Musical Dress Rehearsals – March 22-25 – Theatre/BC203 **may be rescheduled**
Rotary – March 23 – Wright Room
Golden Tigers Aerobics – March 24 – BC203
Golden Tigers Line Dancing – March 25 – BC203
Soroptimist – March 25 – Wright Room
Youth Entrepreneurship Challenge – March 25 – Wright Room & classrooms
Golden Tigers Aerobics – March 26 – BC203
Mu Alpha Theta Induction – March 26 – Wright Room Spring Musical High School Performance – March 27 – Theatre/BC203
Foundation Dinner Theatre – March 27 – Wright Room
ACES Food Packaging – March 28 – Linda Hargrove Athletic Center
Board Retreat – March 28 – Education Center
Spring Musical Strike – March 29 – Theatre/BC203 **may be rescheduled**
Shelby Huddleston Training – March 31 – BC132
Derby 8th Graders Visit – March 30 & 31 – Theatre/Wright Room
Golden Tigers Aerobics – March 31 – BC203
Transfer Visit – April 1 – BC Lower Foyer
Golden Tigers Line Dancing – April 1 – BC203
Natural Science Advisory – April 2 – President’s Dining Room
Golden Tigers Aerobics – April 2 – BC203
Junior Day – April 2 – Theatre/Wright Room
Framework for Growth – April 3 – Wright Room
Until August – April 3 – Wright Room
St James Event – April 4 – Wright Room
“What You Were Wearing” Display – April 6-10 – Wright Room
Theatre Staged Play Reading – Apr 13 – Theatre/BC203
KSHSAA State Music Festival – Apr 16 – Upper Level Brown Center & Band Room
Band Rehearsal – Apr 20-24 – Theatre
Voice Recital/Rehearsal – Apr 21 – Wright Room
SCBL Jr High Festival – Apr 22 – Upper Level Brown Center
Bengal Awards – Apr 24 – Wright Room
Band Concert – Apr 25 – Theatre
Choir Dress Rehearsal – Apr 27 – Theatre
Theatre Staged Play Reading – Apr 27 – Theatre/BC203
Art Student Showcase Set up – Apr 27 – Wright Room
Art Student Showcase – Apr 28 – Wright Room
Choir Concert – Apr 28 - Theatre
CNA Testing – Apr 6 – WB104 (will be relocating to either the library or using laptops in Winfield)
Student Senate Meeting – Apr 6 – President’s Dining Room
PTK – Apr 6 – BC137
GT Aerobics – Apr 7 – BC203
Soroptimist – Apr 8 – President’s Dining Room
GT Class – Apr 8 – WB102
GT Line Dancing – Apr 8 – BC203
GT Aerobics – Apr 9 – BC203
Habitat for Humanity – Apr 9 – BC136
Upward Bound – Apr 11 – Jungle
Outstanding Student Reception – Apr 13 – Wright Room
Honors & Awards – Apr 14 – Wright Room
GT Aerobics – Apr 14 – BC203
Shelby Huddleston Training – Apr 14 – BC132 (will stream on Zoom instead)
Creative Claws – Apr 14 – BC131
Soroptimist – Apr 15 – President’s Dining Room
Transfer Visit – Apr 15 – BC Lower Foyer
GT Class – Apr 15 – WB102
GT Line Dancing – Apr 15 – BC203
Kansas State Advisor Luncheon – Apr 15 – President’s Dining Room
GT Aerobics – Apr 16 – BC203
Transfer Visit – Apr 16 – BC Lower Foyer
ACHS Prom Decoration – Apr 17 – Theatre/Wright Room **could be rescheduled**
ACHS Prom – Apr 18 – Theatre/Wright Room **could be rescheduled**
Relay Survivor Dinner – Apr 20 – Wright Room
GT Aerobics – Apr 21 – BC203
CNA Testing – Apr 21 – WB104 (will be relocating to either the library or using laptops in Winfield)
Athletic Banquet – Apr 22 – AG Bldg
GT Line Dancing – Apr 22 – BC203
GT Aerobics – Apr 23 – BC203
Outstanding Student Banquet – Apr 23 – Wright Room
Upward Bound – Apr 25 - Jungle
Student Senate Meeting – Apr 27 – President’s Dining Room
PTK – Apr 27 – BC137
Shelby Huddleston Training – Apr 28 – BC132 (will stream on Zoom instead)
GT Aerobics – Apr 28 – BC203
Life Through Word & Lens – April 29-30 - converted to virtual not cancelled – link will be posted later
GT Line Dancing – Apr 29 – BC203
GT Aerobics – Apr 30 – BC203
Transfer Visit – Apr 30 – BC Lower Foyer
Soroptimist – May 13 – President’s Dining Room
Soroptimist – May 27 – President’s Dining Room

Wellington Event Cancellations

Sumner County Workforce – March 17
Rotary – March 17
Boehringer Ingelheim Event – March 23
Rotary – March 24
Construction Trades – March 26
Rotary – March 31
Meeting – April 2

Guidelines for Establishing Cowley Operational Required Employees (CORE) Related to COVID19

All employees at Cowley College are valued and important to the success of the College. There may arise situations which could affect the operations of the College and staffing levels due to the nature of this crisis. To sustain College operations, certain positions have been identified as operationally necessary. These employees are identified as CORE (Cowley Operational Required Employee) personnel.

Cowley Operational Required Employees (CORE)

(Note: Positions designated with an asterisk have the ability to work onsite or remotely)

  • President
  • Administrative Assistant to the President*
  • Vice President of Academic Affairs
  • Administrative Assistant to Academic Affairs*
  • Vice President of Finance and Administration
  • Administrative Assistant to the VP of Finance and Administration*
  • Vice President of Institutional Advancement
  • Director of Institutional Communication and Public Relations/Sports Information
  • Vice President of Information Technology
  • Jenzabar System Administrator
  • Email/Server System Administrator
  • SQL Database Administrator*
  • Network System Administrator*
  • Athletic Director
  • Executive Director of Enrollment Management
  • Admissions Representative
  • Admissions/Advising Coordinator
  • Department Secretary -Admissions
  • Director of Financial Aid
  • Financial Aid Specialist
  • Executive Director of Student Affairs
  • Executive Director of Institutional Effectiveness*
  • Sumner Campus Operations Officer
  • Academic Outreach and Mulvane Site Coordinator
  • Director of Human Resources
  • Payroll/Benefits Coordinator*
  • Director of Marketing*
  • Webmaster*
  • Academic Department Chairs*
  • Associate Vice Presidents*
  • Registrar
  • Director of Auxiliary Services
  • Director of Library Services
  • Director of Maintenance and Grounds
  • Maintenance
  • Director of Public Safety
  • Public Safety Officers
  • Custodians (may decrease over time)
  • Director of Housing
  • Dorm Managers
  • Health Services Coordinator
  • Student Life Counselor

Telecommuting Protocol

Protocol Overview

Cowley College considers telecommuting to be a viable alternative work arrangement in certain circumstances which, when properly implemented and administered, benefits both the College and the telecommuter. The college defines telecommuting as a work arrangement in which some or all of the regularly scheduled work is performed at an off- campus worksite.

Telecommuting is a voluntary work alternative (unless specifically stated as a condition of employment) that may be appropriate for certain positions subject to college approval. Cowley College allows telecommuting on an individual case basis. Before a department and an employee may enter into an agreement, an Administrative Council member or person in the respective area and/or President must authorize the individual to work from a remote site.

Telecommuting is not an entitlement, it is not a college wide benefit; and it no way changes the basic terms and conditions of employment with Cowley College. Employees remain obligated to comply with all policies, practices and instruction. Failure to do so may result in the termination of the telecommuting agreement and/or disciplinary action, up to and including termination of employment.

Eligibility:

A job function acceptable for telecommuting is one that can be performed at a remote site without diminishing the quality of work or disrupting the productivity of an office. An employee interested in telecommuting must meet the following eligibility criteria:

  • Have a demonstrated ability to work well with minimal supervision;
  • Have a thorough knowledge and understanding of the job tasks and operations for which they are responsible;
  • Have a history of reliable and responsible accomplishment of work duties; and
  • Have demonstrated an ability to independently establish priorities and manage time.

Approval

Employees who wish to telecommute must obtain approval and complete the Telecommuting Agreement from their supervisor, respective Administrative Council member, and the President of the College. The employees request must be approved by the appropriate Vice President and/or President. The approved document serves as a telecommuting agreement between the College and the employee.

Termination of Telecommuting Agreement

Employees may be issued College equipment and resources necessary to perform their duties. At the termination of the Telecommuting Agreement, employees must return College-owned equipment, records, and other resources provided to them within five (5) business days of termination of the agreement.

The Director of Human Resources will maintain records of all telecommuting agreements.

Telecommuting Agreement form (Fillable PDF Version)

Telecommuting Agreement form (Printer Version - Word Doc)

Returning to Work

  1. If you have had exposure to the COVID-19 infection as defined by the attached Isolation Order from Cowley County on March 12, 2020, you must notify your supervisor immediately. Then, you must self-isolate for a 14-day period starting from the time you were no longer exposed. In these instances, employees may be able to work from home during the period of isolation. However, this will be on a case-by-case basis.
  2. If you feel sick or voluntarily choose to self-isolate, notify your supervisor. You will be required to use sick or vacation leave for such absences.
  3. If you show symptoms as outlined by the Centers for Disease indicating potential COVID-19 infection, please contact your health provider to be tested.
  4. If you test positive for COVID-19, the Cowley County Health Department will issue orders regarding quarantine status.
  5. If you have physician documentation and recommendation which indicate you are in a high-risk group and need to self-isolate, employees may be able to work from home during this period on a case-by-case basis depending on the nature of the employee’s duties and approval of the supervisor.

Official College Travel

College travel is limited to within the State of Kansas until stated otherwise. In the event areas within Kansas are deemed Level 2 or greater risk areas, those areas will no longer be eligible locations for Official Travel. The Office of the President may grant employees permission to travel on official college business outside of the State of Kansas. However, such requests will be handled on a case-by-case basis and will require reasoning for the requested travel (e.g. To maintain expiring certification which cannot be completed through distance delivery modality).

Personal Travel

Employees are encouraged to keep all personal travel to a minimum and within close proximity of the college and their homes. If an employee should travel on his or her personal time and then need to be self-isolated due to the locations visited, the employee will be charged sick or vacation leave for the period of self-isolation.

All Cowley College employees have the option to self-isolate. If for any reason you have concerns for your health or safety, please notify your supervisor and self-isolate. The college awards sick leave for matters such as this one.

Global COVID-19 Outbreak Notice

Steps to Protect Yourself

What to do if you think you are sick

Cowley Students, Employees and Staff are advised to look for a combination of cough, fever, shortness of breath/pain and pressure in the chest as a whole but also encouraged to start monitoring if any of the listed symptoms occur.

Students insecure about resources and access to health care should NOT hesitate to reach out to college and local health officials immediately.

If you are experiencing symptoms, please contact the Health Services Coordinator via phone or email first using the below information:

Lacey Kennedy, LPN
620.441.5236 (office)
620.741.1800 (cell)
lacey.kennedy@cowley.edu

Symptoms Chart

What is Social Distancing

The CDC recommends social distancing involves "remaining out of congregate settings, avoiding mass gatherings, and maintaining distance" whenever possible to limit the ability of the virus to spread. Personnel on the College campus or locations are encouraged to avoid physical contact with other individuals to the extent possible. For example, personnel should avoid shaking hands, public displays of affection, or other social gestures which promote bodily contact or close proximity. When seated in a room with others, individuals are encouraged to allow space between seats (e.g. 12-18 inches) or in seats fastened to the floor to allow one or more seats between individuals.

Common Symptoms of COVID-19 vs Other Common Illnesses

Chart for Tracking your symptoms

Other Ideas to Keep the College Safe

  • Practice good hygiene
  • Stop handshaking – use other noncontact methods of greeting
  • Clean hands at the door and schedule regular hand washing reminders by email
  • Create habits and reminders to avoid touching their faces and cover coughs and sneezes
  • Disinfect surfaces like doorknobs, tables, desks, and handrails regularly
  • Increase ventilation by opening windows or adjusting air conditioning. Be careful with meetings and travel
  • Use videoconferencing for meetings when possible
  • When not possible, hold meetings in open, well-ventilated spaces
  • Consider adjusting or postponing large meetings or gatherings
  • Assess the risks of business travel
  • Handle food carefully
  • Limit foodsharing
  • If you have a sick family member in your home, consider rearranging large activities and gatherings

Virtual & Guest Appointments

Due to the Temporary Stay-At-Home Order (Order 20-16) issued by the Governor for the State of Kansas effective Monday, March 30 @ 12:01AM until Sunday, April 19, all Cowley College locations will be by appointment only.

Main Campus - Arkansas City: 620-441-6335
Wichita: 316-683-6013
Winfield: 620-221-3392
Mulvane: 316-777-3092
Sumner Campus in Wellington: 620-441-6565

The COVID-19 Emergency Crisis Management Team will continue to carefully monitor the situation and adjust as information from health and governing officials is released.

Screening Questionnaire

All campus guests and visitors will be asked to complete the below COVID-19 Screening Questionnaire provided in three formats to help aid good hygiene efforts:

  1. Location-Specific Electronic Web Form
  2. Electronic PDF - This document is highly-encouraged to be completed electronically, saved as a NEW file and emailed as an attachment to admissions@cowley.edu in advance preparation of the college visit. Paper copies will be available if the electronic process has not been completed in advance. Please indicate the campus location you will be visiting in the subject line of the email sent to admissions@cowley.edu so that the form can be sent to the proper college official.
  3. Paper copy completed upon visit at the designated check-in locations.

Outdoor WIFI is available for faculty, staff and students to use at the locations shown on the maps below. The green highlighted areas indicate the parking access points for optimal coverage.

Galle-Johnson Parking Lot
Main Campus - Arkansas City

Hafner Training Center
Arkansas City

Wichita Downtown Center

Mulvane Campus

Sumner Campus in Wellington

IMPORTANT INFORMATION REGARDING COVID-19

March 19, 2020

The Cowley College COVID-19 Emergency Management Crisis Team (EMCT) working in tandem with our faculty, staff, and health and government officials continue to vigilantly monitor the ongoing Coronavirus (COVID-19) pandemic. The health and safety of our students, faculty and staff continue to be our highest priority in support of our students’ academic success. To this end, Cowley College will be transitioning our traditional model of face-to-face classes into a distance delivery format beginning on Monday, March 23, for the remainder of the spring semester. Arrangements will be made for lab and technical classes requiring skills assessments at a later date. In addition, residential housing students will be urged to return home or remain home. Only in extraordinary circumstances will students be permitted to reside on campus due to personal hardships which will be assessed on a case-by-case basis through a rigorous screening and appeal process.

Over the past few days, numerous protocols have been created and enacted to increase the safety and wellness of our students, employees, and community members. Currently, any campus guests, such as prospective students, must satisfactorily pass a screening process before being granted access onto the campus. All campus guests must have legitimate business, such as enrolling for classes or making a campus delivery, to be granted permission. Many buildings on campus are completely locked down. Facilities commonly frequented by employees, students or campus guests have only one access point, which will require screening for entry. The cleanliness of our facilities is paramount. Thus, our facilities are being disinfected routinely to reduce the spread of possible infection. All community events upcoming in the next few weeks have been cancelled or postponed. A list of all upcoming college and community events impacted by the COVID-19 pandemic are listed on the College website https://www.cowley.edu/covid-19/. Regarding spring commencement, it is currently expected to be altered from its previous format due to size restrictions placed upon gatherings. Accordingly, the College is hoping to offer an alternative small group format for students to be personally recognized and celebrated among their peers and professors.

In closing, I encourage students to leverage the many resources which are being availed to you by the faculty and staff to help you successfully complete this spring semester. We, your College family, stand ready to assist you in being successful. Regarding our residential housing students, please be looking to be personally contacted by a College official to discuss your options and the process to safely and securely gather your personal belongings. Lastly, summer and fall classes are already open for enrollment with the full expectation of normal face-to-face course offerings being available during the fall semester. This current situation will pass, and we will be ready for a bright and opportunistic future. GO TIGERS!

March 13, 2020

Cowley College administrative and faculty teams continue to vigilantly monitor the ongoing Coronavirus (COVID-19) pandemic and closely follow updates from the Centers for Disease Control (CDC) as well as local, regional and state public health officials.

The health and safety of our students, faculty and staff is our highest priority in support of our students’ academic success. To this end, Cowley College has extended its spring break for an additional week until Sunday, March 22. This extension of spring break applies to students only and specifically to students residing in residential housing and/or taking face-to-face classes.

Faculty and staff meeting the qualifications listed in Principle number four (4) below will return to campus the week of March 16 to resume work. Residential housing students may be permitted to return to their housing facilities as early as Sunday, March 22, permitting the passing of a pre-screening process performed by student services personnel who will assess for student wellness and travel activity.

Regarding coursework, students taking online classes will resume classes as scheduled on Monday, March 16. However, all face-to-face classes will be transitioned into an online format and begin on Monday, March 23. This delivery format for classes, which were face-to-face, will remain in place until at least Friday, April 3, and then be reassessed. Faculty will assist students in this transition to optimize student success. The administrative and faculty teams will continuously assess the situation on the local, regional, and national levels throughout this period of time and make adjustments as needed. In addition, Cowley College leadership will continue working closely with our K-12, University, and local, state, and federal partners to take the most prudent course of action.

Recommendations are guided by the following principles:

  1. Maintain all College operations to ensure continuity of services and support for students.
  2. Mitigate the spread of the virus at Cowley College and its service area.
  3. Screen all returning residential housing students to ascertain their potential for exposure and to identify students who may exhibit symptoms consistent with the COVID-19. Provide safe and quarantined housing for students who have been exposed or show potential symptoms after passing pre-screening processes.
  4. If you are a student, employee, or campus guest, do not come to campus if:
    1. You are sick
    2. You have a chronic health condition that puts you at greater risk of the effects of COVID-19
    3. You have traveled internationally, have potentially been exposed to someone with COVID-19, or have travelled to a location listed in the most current Isolation Order. If this is the case, please self-isolate yourself for 14 days and call your healthcare provider.
    4. If you are a student and any of these apply, please be sure to notify student services and your instructors of your situation.
  5. Protect members of the Cowley College community through self- and mandatory self-isolation as well as social distancing, especially the three groups at greatest risk:
    1. those who may have been exposed
    2. those who have chronic health challenges
    3. those who are currently symptomatic
  6. Encourage all members of the Cowley College community to be informed and practice healthy behaviors as outlined by the CDC and County Health Department recommendations.
  7. Protect equity for our most vulnerable employees and students, as much as possible, as we respond to the situation.
  8. Continue to vigilantly monitor the situation and respond with agility to additional information or mandates from the CDC.
  9. Provide clear, consistent, and timely communications to our stakeholders.

We will continue to monitor the situation and to communicate regularly with updates to the Cowley College website at Cowley.edu/covid-19, which will serve as the primary portal for information. Please gather your information from additional reliable sources such as the Centers for Disease Control and Prevention at cdc.gov and the Kansas Department of Health and Environment at kdheks.gov.