COVID-19 — Cowley College Response
Last updated:Thursday, July 2, 2020
The Cowley College Tactical Leadership and Emergency Response Team’s role is to mitigate the spread of COVID-19 while providing quality and affordable education to our students. This information will be frequently updated as the institution responds to the request of both local and federal health and government officials.
The health and safety of our students, faculty and staff continues to be our highest priority in support of our students’ academic success. Cowley College is continuously working to develop protocols that will help reduce the spread of COVID-19 and to help ensure the health and safety of our students, employees and visitors. Cowley College has collaborated with state and local health officials to develop and implement the following safety measures:
Office Of The President
- Leading and supporting a proactive culture of sustainable safety measures to minimize exposure
- Increasing the number of meetings held virtually rather than face to face
- Adding the live stream option for Board of Trustee meetings to minimize face to face attendance
- Moving Board Of Trustee meetings to the Wright Room to allow for adequate social distancing
Promoting Behaviors that Reduce Spread
- Students who are sick or have recently had a close contact with a person with COVID-19 are encouraged to stay home or in their living quarters.
- Virtual learning, if feasible, will be available for sick or self-isolating students.
- Cloth face coverings can be worn as feasible, especially in conditions that hinder social distancing
- Handwashing and hand sanitizer use is recommended
Maintaining Healthy Environment
- Cowley College cleans and disinfects classrooms on a regular basis. All classrooms are equipped with the appropriate cleaning supplies
- Classroom sizes have been modified to accommodate students based on the social distancing guidelines.
- Modified classroom layouts provide adequate distance between individuals in experiential learning classes (labs, technical education, etc.)
- UV Lights for all HVAC systems
Maintaining Healthy Operations
- Course offerings in online, hybrid and synchronous learning options
- Cowley follows the recommendations of the CDC and local health department
Science Lab Protocols
- Include COVID-19 safety protocols as part of the regular lab safety instruction
- Limit the number of students at lab benches which may include conducting labs in shifts,andminimize time at lab stations when appropriate
- Disinfect lab equipment between student use
- Disposable tools and equipment will be used whenever possible(pipets, for example).Provide disposable gloves when handling lab equipment
- Sanitize safety glasses and goggles after each use and place them in a UV irradiation cabinet each day
- Encourage the use of face masks when working with lab partners.
- Lab tables will be sanitized after each student use.
- Provide hand sanitizer for student use when entering and leaving the lab
In order to help prevent the transmission of COVID-19 amongst student-athletes and all essential athletic personnel, the Cowley College athletic department has established a return to play plan for all sports (re-entry) upon arrival to campus for intercollegiate athletics. The Athletic Training and Coaching Staff will perform an in-depth risk assessment upon arrival to campus as well as multiple daily symptom screenings to ensure identification of symptomatic individuals. The Athletic Department will also follow Kansas Jayhawk Community College Conference guidelines for screening and safety in relation to intercollegiate competitions. Guidelines are in place to follow Cowley County Health Department guideline for symptomatic individuals.
Enrollment Management and Admissions
- All locations have plexi- glass in front of employee’s desks to allow for adequate social distancing
- All shared computers are sanitized and wiped down before and after each use
- Hand sanitizer is readily available at all admission stations
- Social distancing guidelines have been put in place during tours and interactions within the Welcome Center
- Students have the opportunity to enroll via zoom by appointment or face to face
- UV lights for all HVAC systems
- Communicating via email, phone, or text rather than face-to-face
- Encouraging the use of masks
- Daily cleaning and sanitation
- Sanitation stations at the entry of every dorm building
- Expanding move-in with new procedures
- Reduction in dorm lobby furniture
- No large group meetings
- Encouraging social distancing
- Athletic teams grouped together by floors
- No non-Cowley resident guests
Information for 2020-2021 Dorm Storm
Dates: Saturday August 15th & Sunday August 16th
Time: 9:00 AM to 3:00 PM
Saturday August 15th
Sunday August 16th
Students need to ask themselves the following questions. If they can answer yes to any of them, they will be asked to not attend Dorm Storm and to contact Housing at either firstname.lastname@example.org or 620.441.5289 to make other arrangements.
- Have you traveled outside of the United States or a travel banned state (I.E. South Carolina, Maryland, Alabama, Arizona, Arkansas, or Florida)?
- Have you been in close contact from anyone who has traveled out of the United States or a travel banned state?
- Have you had known exposure to COVID-19?
- Do you have any symptoms of COVID-19?
During Dorm Storm the following protocols will be followed:
- Ask that individuals wear masks
- Only 2 guests per dorm resident (please no guest under the age of 16)
- Sanitation Station in each building
- Both entrances propped open
- Screen all individuals – (RA’s from non-move in buildings)
- No ALL Housing meeting
- Reduction in dorm lobby furniture
SSS, Impact and Trio Program
- New Student Group Orientations are Zoomed
- IMPACT Interviews are virtual
- Tutoring is available virtually
- Staff training is being held virtually
- We arranged for borrowed materials to be returned through the mail rather than face to face
- Distant meetings are attended via internet so no travel required
- The computer lab is set up to provide social distancing
- Alternative online option for events
- Instructors are prepared for both virtual and face to face classrooms
- The transfer visits are prepared for both virtual and face-to-face visits in the fall
Upward Bound Trio Program
- Taking temperatures of our students when they arrive on campus after the weekend
- Administer the COVID Questionnaire
- Practice social distancing and wear face masks when traveling in Cowley vehicles
- Wipe down tables and chairs in the Student Center after having an activity
- Removed chairs from tables in the dining hall for social distancing
- Self-assessment. All faculty and students will follow the self-assessment guidelines before each class meeting. Individuals should stay home or self-isolate if they have COVID-19 type symptoms and/or run a fever. Students can find the most current questionnaire on the Cowley COVID-19 website.
- Class size and duration. Instructors will meet with students in groups not to exceed the COVID capacity calculated for the assigned classroom. If enrollment in a section exceeds the COVID capacity for the assigned classroom, faculty will determine how the students will be divided and meet during the scheduled meeting time.
Examples that faculty may select include dividing the enrolled students into smaller groups and scheduling each group a portion of the meeting time. One option might be to meet with half of the students on day one, the other half on day two and continue to alternate meeting with each group throughout the remainder of the semester. Another option might be to divide the meeting time in half and meet with half the students the first half of the schedule class time and the second group the last half of the scheduled class time. Students should be provided direction and clearly understand how the scheduled class time will be met. Any students unable to attend should be provided with instructions on how to accomplish the work completed during meeting times or access to a similar presentation through Blackboard.
- Face coverings. Faculty and students are encouraged to wear a cloth face mask or disposable face mask at all times. Faculty may require students to wear face masks while in class. Faculty should refer to the approved syllabus language and insert as needed.
- Personal hygiene. All faculty, students, and staff should engage in frequent, thorough handwashing and cover all coughs and sneezes. Individuals should not touch their face. Hand sanitizer will be available in building hallways and all classrooms.
- Faculty and student interaction. All classroom, office, and meeting room seating will be set up to allow 6 feet of social distance between students and students and faculty. Individuals should stay 6 feet apart in hallways and common areas when possible.
- Attendance. Faculty will take attendance each class period. Attendance will consist of the names of students present on a specific date in the event that a positive COVID-19 case is identified and requires notification and tracking of others.
- Teaching Methods. To maintain social distancing, faculty will use teaching methods that do not closely group students but allow for their interaction. Objects will not be shared.
- Sanitation. Faculty will ask students to assist with disinfecting all tables, chairs, desks, keyboards, door handles, and other classroom equipment at the end of class.
- Availability of material. Instructors will make all instructional materials, lectures, and assignments available in Blackboard for students who must attend remotely. This includes students who cannot wear face coverings for medical reasons and students not able to attend due to illness or quarantine requirements.
Faculty will refer any students, colleagues, or personnel in need of medical attention to Cowley College Health Services at 620.441.5236 or their health care provider.
Request COVID-19 Relief Funds
The Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law on March 27, 2020, created education stabilization funds available through the Higher Education Emergency Relief Fund (HEERF).
Cowley College has received $1,206,714 in total from the CARES ACT. Cowley College will distribute 50% of these funds ($603,357) directly to students as emergency financial assistance to help cover expenses related to the disruption of campus operations in the wake of COVID-19. Click here for more information about how much of these funds have been distributed and how many students have received funding.
CC students must meet the following eligibility requirements to receive CARES Act Funding:
- Eligible to receive Title IV federal aid. This eligibility is evaluated through completion of the 2019-2020 FAFSA.
- Enrolled on/after March 23, 2020 for Spring 2020 students attending in-person course(s).
- Experienced expenses related to the disruption of campus operations due to COVID-19.
If you are eligible to file a FAFSA, but have not yet filed for 2019-2020 and need assistance please contact us at 620-441-5304. The FAFSA can be filed at studentaid.gov.
The U.S Department of Education has excluded certain students from eligibility. Those students that are part of any of the following categories are not eligible to request funds:
- International students
- Undocumented students
- Students who were enrolled exclusively in online programs on March 13th
- High school students
Grant Funds may not cover all costs requested or actually incurred. It’s beneficial to document actual amounts paid and provide as many details as possible in the explanation.
Qualifying expenses include:
- Medical Expenses
- Course Materials Expense
- Technology Expenses
- Food Expense
- Housing Expenses
- Child Care Expense
We will award available funds based on number of hours enrolled for Spring.
25% 1-5 hours enrolled – $226
50% 6-8 hours enrolled – $452
75% 9-11 hours enrolled – $677
100% 12 or more hours enrolled – $903
Questions? Contact email@example.com or 620-441-5304.
President’s Authorization Statement:
At Cowley College, we acknowledge that we have signed and returned the CARES Act certification and agreement form. We also acknowledge that we are using these funds to provide the mandated amount of 50% of emergency financial aid grants to our students until funds are exhausted.
Dr. Dennis C. Rittle, CC President
|Date||June 18, 2020|
|Total # of Students Eligible||668|
|Total # of Students Receiving Funding||547|
|Total Funding Distributed||$603,571|
Cowley College acknowledges that as of this date, this figure represents the number of Spring 2020 students who are eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and therefore eligible to receive an emergency financial aid grant.
Cowley College acknowledges that as of this date, the figure indicated represents the number of students who have received an emergency financial aid grant.
Cowley College acknowledges that as of this date, the figure indicated represents the total funding that has been distributed to students as our 30-day reporting date.
The health office is still open Monday through Friday from 8 a.m. to 4:30 p.m. If you are not on campus or simply don’t want to meet face-to-face, additional contact options are listed below. FaceTime can be made available via the cell phone number below.
Student Life Counselor
Counseling services are still available during this time. You can reach the Student Life Counselor via email or phone. Please continue to book appointments online with me via Setmore. Availability hours are 8 a.m. to 4:30 p.m., Monday through Friday. Many virtual session options are available via Zoom or FaceTime.
IMPACT TRIO Program
IMPACT TRIO Program is still here and helping students achieve success. Sophomores about to graduate and need help transferring to a university is another service we are providing. We are assisting students with questions and connections to resources available in a virtual world. We are zooming, phoning, and meeting students in the main campus library as needed.
Laptop computers are still available to be checked out. We still have openings in our program and will accept qualifying students. Qualifications include one of three categories; first-generation (neither parent has a bachelor’s degree), Pell grant recipients, and documented learning ability struggles. Students must be four-year degree-seeking and full time.
Our local program is communicating at the federal level to procure stimulus funds to qualifying Trio students for increased living expenses, hardware, and internet connection and we hope that TRIO program students will read needed benefits to adapt to the new learning environment.
Student Accessibility/Title IX
Accessibility accommodations will continue as normal with special adaptation to situations of online learning. We will take in consideration the special needs of those students impacted on a case-by-case scenario. Please contact the Accessibility Coordinator if you have any questions during this time.
The Cowley Bookstore on the Arkansas City campus reopened its doors on Monday, June 8. Summer store hours are Monday-Thursday 8am-5pm and Friday 8am-Noon. Several measures have been implemented to ensure the health and safety of customers and employees including; regular cleaning and disinfecting of surfaces and high traffic areas, social distancing markers and register shields installed, hand sanitizer available and accessible to all customers, and curbside pickup available for all online orders.
Summer and fall classes are already open for enrollment with the full expectation of normal face-to-face course offerings being available during the fall semester.
- Online classes (sections that begin with OL) will continue as normal as determined by the course schedule and course syllabus.
- Cowley College will be transitioning our traditional model of face-to-face classes into a distance delivery format beginning on Monday, March 23, for the remainder of the spring semester. Arrangements will be made for lab and technical classes requiring skills assessments at a later date.
- Please check your Blackboard course and Cowley email for instructions from your instructor.
- Distance delivery might include scheduled times for interaction using video conferencing software, such as ZOOM.
- Let your instructor know if you have limited access to a computer.
- Cowley College classes that are taught in the high schools by the high school teacher will follow the guidelines of the school district they are held in.
- If you have questions:
- contact your instructor using Blackboard or Cowley email
- contact the vice-president of academic affairs, Michelle Schoon at 620-441-5204
Transitioning into Distance Delivery Classes
What students need to have access to in order to transition into distance delivery.
- Reliable Internet Access (broadband access) should be enough to watch a Youtube video.
- Computer (with ability to download software or digital resources –or identify which classes will require this).
- Does a Chromebook work or not? Yes, as long as they are not needing NPAPI plug-ins.
- Smartphone an option? Plausible, but not recommended.
- To check your computer operating system in Blackboard Help.
- Blackboard tests browsers using a variety of devices and operating systems. Support is not limited to these specific operating systems. We support the desktop browser versions regardless of the particular device or operating system they run on.
- Dual-credit students who have resources blocked should notify their local IT department about blocked websites.
How to connect to Zoom, if required.
How to utilize Blackboard Student Orientation (Bb Orientation). Located on Bb Landing Page as NCD5100: Blackboard Student Orientation.
For Blackboard Support, contact firstname.lastname@example.org.
For Technical Support, contact email@example.com.
For questions about your class, contact your instructor.
Honorlock Enabled Exams
Honorlock - Proctoring Chrome Plugin
If your instructor is offering tests through Honorlock proctoring, the attached Blackboard Student Guide provides a full explanation of the steps required to take an Honorlock enabled exam. Click here for the PDF student guide for Honorlock.
For a video on how to take an Honorlock proctored exam, review this video:
Student Online Resources
Student Lab Sign-Up
In order to provide a smooth transition to online classes each location will have a student computer lab available. Appointments will need to be made as space is limited. Lab times are schedule for two hours blocks to allow for efficient cleaning time between each student. Students may sign-up using the appropriate location links below or by calling the location-specific phone numbers.
Arkansas City: 620-441-5334
As the COVID-19 outbreak escalated, we realize that many of you were asked to leave campus housing following spring break. In addition, many face to face courses are currently being transitioned to an online format. We know that you have many questions. While we don’t have all the answers yet, we do promise to provide continual communication as we maneuver the next few weeks and months. Please stay tuned to your Cowley email, the CowleyGo app and all Cowley social media platforms for updates.
Several students have contacted the Bookstore wondering if they need to return their spring semester textbooks. The answer is NO! With several weeks remaining in the spring semester, it is expected that you will need your textbooks to successfully complete your courses. The Cowley Bookstore still plans to conduct Textbook Buyback and Rental Return at the conclusion of the semester with ALL spring rental textbooks due by Friday, May 15th. We are currently working on a plan to provide pre-paid mailing labels, at the conclusion of the semester, to those students who live outside Cowley’s immediate service area. Again, stay tuned to all Cowley communications for future updates.
In the event that you do not have access to previously purchased textbooks and need access to digital course materials, we wanted to share the following information with you. Several digital book providers have quickly responded to the COVID-19 outbreak by providing free access to digital course materials through May 25, 2020. These programs are being made possible by the support of leading publishers, campus retailers, and independent bookstores in higher education. Cowley College has partnered with RedShelf for several years in delivering digital course materials. Because of our longtime relationship with RedShelf, many of you already have existing RedShelf accounts and are familiar with their platform. The RedShelf Responds program provides students with up to seven (7) free eBooks from participating publishers through May 25th. Click here to begin accessing your FREE eBooks today!
Take of yourself and others! If you should need anything, please do not hesitate to reach out to us.
Cowley College Bookstore
207 W. Fifth Avenue
Arkansas City, KS 67005
In coordination with Cowley College's response to COVID-19, the Writing Center will only provide online services during the rest of the Spring 2020 semester. The Writing Center will remain "open" during all of its normal hours, just in a new way. We are excited to be able to offer a new range of services that will support all Cowley College students, no matter where they are at the moment! We are offering two services:
Virtual Face-to-Face Tutoring:
The Writing Center will provide live tutoring through Zoom, a videoconferencing tool. You can enter the Writing Center's open Zoom room at any time during our regular hours: Monday-Thursday 2-10 PM and Sunday 7-10 PM.
When you join the room, you can discuss your paper and get advice from all your favorite tutors using audio, video, and/or chat through your device. You can share your paper with the tutor as you work and still get the same type of tutoring you typically would in the Writing Center, just through the computer.
To access the Zoom meeting room, click on the link below, or put the meeting ID into zoom.us or the Zoom app. You may access Zoom from your computer, tablet, or phone. If other students are in the virtual room, please be patient until a tutor is available.
Join the Writing Center Zoom Meeting
Monday-Thursday 2-10 PM and Sunday 7-10 PM
Meeting ID: 323 894 447
How to Join a Zoom Meeting
The Writing Center is also providing feedback on writing assignments through email. To receive feedback within 48 hours, email a Word document of your work to firstname.lastname@example.org with the following pieces of information:
- Your name, ID number, and the course
- The assignment directions and the due date
- An explanation of the specific areas of writing where you would like assistance, such as:
- Thesis statement
- Using sources
We will return a copy of your assignment with our comments to you within 48 hours. Make sure to give yourself enough time to get feedback before the due date. If you do not have 48 hours, please use the virtual tutoring in real-time instead.
Keep in mind that we are not an editing service and will not fix all your mistakes. Instead, we will provide advice and resources to help you revise the paper on your own, just like we would in a live tutoring session.
Feel free to email questions about either our services or writing in general to email@example.com as well.
It's a stressful time, so let us help ease your worries in at least one area: your writing!
Writing Center Coordinator
- Good News, Students still have 24/7 access to ALL of our on-line resources!
- Users must use our specific usernames and passwords to access each database. This password info can be found on Tiger Connect and Blackboard.
- Students are strongly encouraged to stay home and practice social distancing as much as possible. However, if students do not have Internet access at home or need to use the library’s resources for their Cowley classes, they may use the campus library after following certain guidelines.
- Any student visiting the college library will be screened upon entry.
- Students are encouraged to schedule/reserve a time slot at the library online or call the library at 620-441-5334.
- Students will be seated more than 6 feet apart at computer pods and tables. Areas will be sanitized after each use.
- Sunday: Closed
- Monday – Thursday: 8am – 5pm
- Friday: 8am – 12pm
- Saturday: Closed
- 620-441-4334 (front desk)
Adjustments to Student Accounts
Thank you for your patience as we have worked to develop a plan to offer adjustments to student accounts for those required to move out of student housing early this semester.
Students living on campus before Spring Break will receive an adjustment for housing and meal plans based on a prorated number of days. The days will be calculated based on the time the student left campus housing. If the adjustment creates a credit balance on the student account, you will receive a check mailed to the address on file for the amount.
We recognize this is a challenging time for many and appreciate your patience in this matter. If you have a critical financial need, please contact our Financial Aid office at 620.441.5304 or via email at firstname.lastname@example.org.
UPDATE – Checks were mailed to student addresses on file as of 04/15/20.
Dorm Manager Contact Information
Central - Tanner Brock - 620.218.3704
Oscar Kimmell - Tori Beltz - 316.648.9470
Docking - Lana Da Silva - 217.820.3613
Kirke-Dale - Housing phone 620.741.1773
Storbeck - Ian Alumbaugh - 660.582.0693
The Lodge - Lynlea Bartlett - 620.660.9242
Residential housing students will be urged to return home or remain home. Only in extraordinary circumstances will students be permitted to reside on campus due to personal hardships which will be assessed on a case-by-case basis through a rigorous screening and appeal process.
Current approved occupancy students:
- The Café is offering students to come in and grab a sack lunch or fill up a to-go container and return to their dorms.
- No Guest procedure is in place. Residents are to only be present in their assigned dorm building.
- Residents in the dorm, you are not on lock down and free to go about your business.
- All dorm rules and regulations still apply.
Our custodial staff cleans and disinfects regularly to keep our facilities clean and sanitized. This includes cleaning door handles, handrails, light switches and other high touch surfaces. Restrooms will be cleaned several times daily and as needed throughout the day. Sanitizer stations will be located in high traffic areas. Custodial staff will provide cleaning materials for classrooms as well.
The COVID-19 Emergency Crisis Management Team will continue to carefully monitor the situation and adjust as information from health and governing officials is released.
2020 Graduation Commencement — moved to December 13, 2020
“9 to 5” The Musical — moved tentatively to May 7-9, 2020
Great Western Dining & Tiger Eatery — Closed for Community Access
The Library — Closed for Community Access
Cowley College Wellness Center — Closed for Community Access
Per the NJCAA, all Spring Sports Competitions and National Basketball Championships have been cancelled.
The college is also cancelling the following events through April 5th. Additional cancellations may be added.
Transfer Visit – March 17 – BC Lower Foyer
Creative Claws – March 17 – BC131
Shelby Huddleston Training – March 17 – BC132
Golden Tigers Aerobics – March 17 – BC203
Golden Tigers Line Dancing – March 18 – BC203
TBC Luncheon – March 18 – Wright Room
Riverside Indian School Visit – March 18 – Theatre
Takedown Club Banquet – March 18 – Wright Room
ISO Meeting – March 18 – BC137
GT Class – March 18 – WB208
Golden Tigers Aerobics – March 19 – BC203
Grant Writing Workshop – March 19 – Wright Room
Softball Reunion/Field Naming – March 21 – Linda Hargrove Athletic Center
Theatre Work Day – March 21 – Theatre/BC203
Musical Sitzprobe – March 22 – Theatre/BC203
Musical Dress Rehearsals – March 22-25 – Theatre/BC203 **may be rescheduled**
Rotary – March 23 – Wright Room
Golden Tigers Aerobics – March 24 – BC203
Golden Tigers Line Dancing – March 25 – BC203
Soroptimist – March 25 – Wright Room
Youth Entrepreneurship Challenge – March 25 – Wright Room & classrooms
Golden Tigers Aerobics – March 26 – BC203
Mu Alpha Theta Induction – March 26 – Wright Room Spring Musical High School Performance – March 27 – Theatre/BC203
Foundation Dinner Theatre – March 27 – Wright Room
ACES Food Packaging – March 28 – Linda Hargrove Athletic Center
Board Retreat – March 28 – Education Center
Spring Musical Strike – March 29 – Theatre/BC203 **may be rescheduled**
Shelby Huddleston Training – March 31 – BC132
Derby 8th Graders Visit – March 30 & 31 – Theatre/Wright Room
Golden Tigers Aerobics – March 31 – BC203
Transfer Visit – April 1 – BC Lower Foyer
Golden Tigers Line Dancing – April 1 – BC203
Natural Science Advisory – April 2 – President’s Dining Room
Golden Tigers Aerobics – April 2 – BC203
Junior Day – April 2 – Theatre/Wright Room
Framework for Growth – April 3 – Wright Room
Until August – April 3 – Wright Room
St James Event – April 4 – Wright Room
“What You Were Wearing” Display – April 6-10 – Wright Room
Theatre Staged Play Reading – Apr 13 – Theatre/BC203
KSHSAA State Music Festival – Apr 16 – Upper Level Brown Center & Band Room
Band Rehearsal – Apr 20-24 – Theatre
Voice Recital/Rehearsal – Apr 21 – Wright Room
SCBL Jr High Festival – Apr 22 – Upper Level Brown Center
Bengal Awards – Apr 24 – Wright Room
Band Concert – Apr 25 – Theatre
Choir Dress Rehearsal – Apr 27 – Theatre
Theatre Staged Play Reading – Apr 27 – Theatre/BC203
Art Student Showcase Set up – Apr 27 – Wright Room
Art Student Showcase – Apr 28 – Wright Room
Choir Concert – Apr 28 - Theatre
CNA Testing – Apr 6 – WB104 (will be relocating to either the library or using laptops in Winfield)
Student Senate Meeting – Apr 6 – President’s Dining Room
PTK – Apr 6 – BC137
GT Aerobics – Apr 7 – BC203
Soroptimist – Apr 8 – President’s Dining Room
GT Class – Apr 8 – WB102
GT Line Dancing – Apr 8 – BC203
GT Aerobics – Apr 9 – BC203
Habitat for Humanity – Apr 9 – BC136
Upward Bound – Apr 11 – Jungle
Outstanding Student Reception – Apr 13 – Wright Room
Honors & Awards – Apr 14 – Wright Room
GT Aerobics – Apr 14 – BC203
Shelby Huddleston Training – Apr 14 – BC132 (will stream on Zoom instead)
Creative Claws – Apr 14 – BC131
Soroptimist – Apr 15 – President’s Dining Room
Transfer Visit – Apr 15 – BC Lower Foyer
GT Class – Apr 15 – WB102
GT Line Dancing – Apr 15 – BC203
Kansas State Advisor Luncheon – Apr 15 – President’s Dining Room
GT Aerobics – Apr 16 – BC203
Transfer Visit – Apr 16 – BC Lower Foyer
ACHS Prom Decoration – Apr 17 – Theatre/Wright Room **could be rescheduled**
ACHS Prom – Apr 18 – Theatre/Wright Room **could be rescheduled**
Relay Survivor Dinner – Apr 20 – Wright Room
GT Aerobics – Apr 21 – BC203
CNA Testing – Apr 21 – WB104 (will be relocating to either the library or using laptops in Winfield)
Athletic Banquet – Apr 22 – AG Bldg
GT Line Dancing – Apr 22 – BC203
GT Aerobics – Apr 23 – BC203
Outstanding Student Banquet – Apr 23 – Wright Room
Upward Bound – Apr 25 - Jungle
Student Senate Meeting – Apr 27 – President’s Dining Room
PTK – Apr 27 – BC137
Shelby Huddleston Training – Apr 28 – BC132 (will stream on Zoom instead)
GT Aerobics – Apr 28 – BC203
Life Through Word & Lens – April 29-30 - converted to virtual not cancelled – link will be posted later
GT Line Dancing – Apr 29 – BC203
GT Aerobics – Apr 30 – BC203
Transfer Visit – Apr 30 – BC Lower Foyer
Soroptimist – May 13 – President’s Dining Room
Soroptimist – May 27 – President’s Dining Room
Wellington Event Cancellations
Sumner County Workforce – March 17
Rotary – March 17
Boehringer Ingelheim Event – March 23
Rotary – March 24
Construction Trades – March 26
Rotary – March 31
Meeting – April 2
Guidelines for Establishing Cowley Operational Required Employees (CORE) Related to COVID19
All employees at Cowley College are valued and important to the success of the College. There may arise situations which could affect the operations of the College and staffing levels due to the nature of this crisis. To sustain College operations, certain positions have been identified as operationally necessary. These employees are identified as CORE (Cowley Operational Required Employee) personnel.
Cowley Operational Required Employees (CORE)
(Note: Positions designated with an asterisk have the ability to work onsite or remotely)
- Administrative Assistant to the President*
- Vice President of Academic Affairs
- Administrative Assistant to Academic Affairs*
- Vice President of Finance and Administration
- Administrative Assistant to the VP of Finance and Administration*
- Vice President of Institutional Advancement
- Director of Institutional Communication and Public Relations/Sports Information
- Vice President of Information Technology
- Jenzabar System Administrator
- Email/Server System Administrator
- SQL Database Administrator*
- Network System Administrator*
- Athletic Director
- Executive Director of Enrollment Management
- Admissions Representative
- Admissions/Advising Coordinator
- Department Secretary -Admissions
- Director of Financial Aid
- Financial Aid Specialist
- Executive Director of Student Affairs
- Executive Director of Institutional Effectiveness*
- Sumner Campus Operations Officer
- Academic Outreach and Mulvane Site Coordinator
- Director of Human Resources
- Payroll/Benefits Coordinator*
- Director of Marketing*
- Academic Department Chairs*
- Associate Vice Presidents*
- Director of Auxiliary Services
- Director of Library Services
- Director of Maintenance and Grounds
- Director of Public Safety
- Public Safety Officers
- Custodians (may decrease over time)
- Director of Housing
- Dorm Managers
- Health Services Coordinator
- Student Life Counselor
Cowley College considers telecommuting to be a viable alternative work arrangement in certain circumstances which, when properly implemented and administered, benefits both the College and the telecommuter. The college defines telecommuting as a work arrangement in which some or all of the regularly scheduled work is performed at an off- campus worksite.
Telecommuting is a voluntary work alternative (unless specifically stated as a condition of employment) that may be appropriate for certain positions subject to college approval. Cowley College allows telecommuting on an individual case basis. Before a department and an employee may enter into an agreement, an Administrative Council member or person in the respective area and/or President must authorize the individual to work from a remote site.
Telecommuting is not an entitlement, it is not a college wide benefit; and it no way changes the basic terms and conditions of employment with Cowley College. Employees remain obligated to comply with all policies, practices and instruction. Failure to do so may result in the termination of the telecommuting agreement and/or disciplinary action, up to and including termination of employment.
A job function acceptable for telecommuting is one that can be performed at a remote site without diminishing the quality of work or disrupting the productivity of an office. An employee interested in telecommuting must meet the following eligibility criteria:
- Have a demonstrated ability to work well with minimal supervision;
- Have a thorough knowledge and understanding of the job tasks and operations for which they are responsible;
- Have a history of reliable and responsible accomplishment of work duties; and
- Have demonstrated an ability to independently establish priorities and manage time.
Employees who wish to telecommute must obtain approval and complete the Telecommuting Agreement from their supervisor, respective Administrative Council member, and the President of the College. The employees request must be approved by the appropriate Vice President and/or President. The approved document serves as a telecommuting agreement between the College and the employee.
Termination of Telecommuting Agreement
Employees may be issued College equipment and resources necessary to perform their duties. At the termination of the Telecommuting Agreement, employees must return College-owned equipment, records, and other resources provided to them within five (5) business days of termination of the agreement.
The Director of Human Resources will maintain records of all telecommuting agreements.
Returning to Work
- If you have had exposure to the COVID-19 infection as defined by the attached Isolation Order from Cowley County on March 12, 2020, you must notify your supervisor immediately. Then, you must self-isolate for a 14-day period starting from the time you were no longer exposed. In these instances, employees may be able to work from home during the period of isolation. However, this will be on a case-by-case basis.
- If you feel sick or voluntarily choose to self-isolate, notify your supervisor. You will be required to use sick or vacation leave for such absences.
- If you show symptoms as outlined by the Centers for Disease indicating potential COVID-19 infection, please contact your health provider to be tested.
- If you test positive for COVID-19, the Cowley County Health Department will issue orders regarding quarantine status.
- If you have physician documentation and recommendation which indicate you are in a high-risk group and need to self-isolate, employees may be able to work from home during this period on a case-by-case basis depending on the nature of the employee’s duties and approval of the supervisor.
Official College Travel
College travel is limited to within the State of Kansas until stated otherwise. In the event areas within Kansas are deemed Level 2 or greater risk areas, those areas will no longer be eligible locations for Official Travel. The Office of the President may grant employees permission to travel on official college business outside of the State of Kansas. However, such requests will be handled on a case-by-case basis and will require reasoning for the requested travel (e.g. To maintain expiring certification which cannot be completed through distance delivery modality).
Employees are encouraged to keep all personal travel to a minimum and within close proximity of the college and their homes. If an employee should travel on his or her personal time and then need to be self-isolated due to the locations visited, the employee will be charged sick or vacation leave for the period of self-isolation.
All Cowley College employees have the option to self-isolate. If for any reason you have concerns for your health or safety, please notify your supervisor and self-isolate. The college awards sick leave for matters such as this one.
Steps to Protect Yourself
What to do if you think you are sick
Cowley Students, Employees and Staff are advised to look for a combination of cough, fever, shortness of breath/pain and pressure in the chest as a whole but also encouraged to start monitoring if any of the listed symptoms occur.
Students insecure about resources and access to health care should NOT hesitate to reach out to college and local health officials immediately.
If you are experiencing symptoms, please contact the Health Services Coordinator via phone or email first using the below information:
What is Social Distancing
The CDC recommends social distancing involves "remaining out of congregate settings, avoiding mass gatherings, and maintaining distance" whenever possible to limit the ability of the virus to spread. Personnel on the College campus or locations are encouraged to avoid physical contact with other individuals to the extent possible. For example, personnel should avoid shaking hands, public displays of affection, or other social gestures which promote bodily contact or close proximity. When seated in a room with others, individuals are encouraged to allow space between seats (e.g. 12-18 inches) or in seats fastened to the floor to allow one or more seats between individuals.
Common Symptoms of COVID-19 vs Other Common Illnesses
Other Ideas to Keep the College Safe
- Practice good hygiene
- Stop handshaking – use other noncontact methods of greeting
- Clean hands at the door and schedule regular hand washing reminders by email
- Create habits and reminders to avoid touching their faces and cover coughs and sneezes
- Disinfect surfaces like doorknobs, tables, desks, and handrails regularly
- Increase ventilation by opening windows or adjusting air conditioning. Be careful with meetings and travel
- Use videoconferencing for meetings when possible
- When not possible, hold meetings in open, well-ventilated spaces
- Consider adjusting or postponing large meetings or gatherings
- Assess the risks of business travel
- Handle food carefully
- Limit foodsharing
- If you have a sick family member in your home, consider rearranging large activities and gatherings
Virtual & Guest Appointments
Due to the Temporary Stay-At-Home Order (Order 20-16) issued by the Governor for the State of Kansas effective Monday, March 30 @ 12:01AM until Sunday, April 19, all Cowley College locations will be by appointment only.
The COVID-19 Emergency Crisis Management Team will continue to carefully monitor the situation and adjust as information from health and governing officials is released.
All campus guests and visitors will be asked to complete the below COVID-19 Screening Questionnaire provided in three formats to help aid good hygiene efforts:
- Location-Specific Electronic Web Form
- Electronic PDF - This document is highly-encouraged to be completed electronically, saved as a NEW file and emailed as an attachment to email@example.com in advance preparation of the college visit. Paper copies will be available if the electronic process has not been completed in advance. Please indicate the campus location you will be visiting in the subject line of the email sent to firstname.lastname@example.org so that the form can be sent to the proper college official.
- Paper copy completed upon visit at the designated check-in locations.
Outdoor WIFI is available for faculty, staff and students to use at the locations shown on the maps below. The green highlighted areas indicate the parking access points for optimal coverage.
Galle-Johnson Parking Lot
Main Campus - Arkansas City
Hafner Training Center
Wichita Downtown Center
Sumner Campus in Wellington
IMPORTANT INFORMATION REGARDING COVID-19
March 19, 2020
The Cowley College COVID-19 Emergency Management Crisis Team (EMCT) working in tandem with our faculty, staff, and health and government officials continue to vigilantly monitor the ongoing Coronavirus (COVID-19) pandemic. The health and safety of our students, faculty and staff continue to be our highest priority in support of our students’ academic success. To this end, Cowley College will be transitioning our traditional model of face-to-face classes into a distance delivery format beginning on Monday, March 23, for the remainder of the spring semester. Arrangements will be made for lab and technical classes requiring skills assessments at a later date. In addition, residential housing students will be urged to return home or remain home. Only in extraordinary circumstances will students be permitted to reside on campus due to personal hardships which will be assessed on a case-by-case basis through a rigorous screening and appeal process.
Over the past few days, numerous protocols have been created and enacted to increase the safety and wellness of our students, employees, and community members. Currently, any campus guests, such as prospective students, must satisfactorily pass a screening process before being granted access onto the campus. All campus guests must have legitimate business, such as enrolling for classes or making a campus delivery, to be granted permission. Many buildings on campus are completely locked down. Facilities commonly frequented by employees, students or campus guests have only one access point, which will require screening for entry. The cleanliness of our facilities is paramount. Thus, our facilities are being disinfected routinely to reduce the spread of possible infection. All community events upcoming in the next few weeks have been cancelled or postponed. A list of all upcoming college and community events impacted by the COVID-19 pandemic are listed on the College website https://www.cowley.edu/covid-19/. Regarding spring commencement, it is currently expected to be altered from its previous format due to size restrictions placed upon gatherings. Accordingly, the College is hoping to offer an alternative small group format for students to be personally recognized and celebrated among their peers and professors.
In closing, I encourage students to leverage the many resources which are being availed to you by the faculty and staff to help you successfully complete this spring semester. We, your College family, stand ready to assist you in being successful. Regarding our residential housing students, please be looking to be personally contacted by a College official to discuss your options and the process to safely and securely gather your personal belongings. Lastly, summer and fall classes are already open for enrollment with the full expectation of normal face-to-face course offerings being available during the fall semester. This current situation will pass, and we will be ready for a bright and opportunistic future. GO TIGERS!
March 13, 2020
Cowley College administrative and faculty teams continue to vigilantly monitor the ongoing Coronavirus (COVID-19) pandemic and closely follow updates from the Centers for Disease Control (CDC) as well as local, regional and state public health officials.
The health and safety of our students, faculty and staff is our highest priority in support of our students’ academic success. To this end, Cowley College has extended its spring break for an additional week until Sunday, March 22. This extension of spring break applies to students only and specifically to students residing in residential housing and/or taking face-to-face classes.
Faculty and staff meeting the qualifications listed in Principle number four (4) below will return to campus the week of March 16 to resume work. Residential housing students may be permitted to return to their housing facilities as early as Sunday, March 22, permitting the passing of a pre-screening process performed by student services personnel who will assess for student wellness and travel activity.
Regarding coursework, students taking online classes will resume classes as scheduled on Monday, March 16. However, all face-to-face classes will be transitioned into an online format and begin on Monday, March 23. This delivery format for classes, which were face-to-face, will remain in place until at least Friday, April 3, and then be reassessed. Faculty will assist students in this transition to optimize student success. The administrative and faculty teams will continuously assess the situation on the local, regional, and national levels throughout this period of time and make adjustments as needed. In addition, Cowley College leadership will continue working closely with our K-12, University, and local, state, and federal partners to take the most prudent course of action.
Recommendations are guided by the following principles:
- Maintain all College operations to ensure continuity of services and support for students.
- Mitigate the spread of the virus at Cowley College and its service area.
- Screen all returning residential housing students to ascertain their potential for exposure and to identify students who may exhibit symptoms consistent with the COVID-19. Provide safe and quarantined housing for students who have been exposed or show potential symptoms after passing pre-screening processes.
- If you are a student, employee, or campus guest, do not come to campus if:
- You are sick
- You have a chronic health condition that puts you at greater risk of the effects of COVID-19
- You have traveled internationally, have potentially been exposed to someone with COVID-19, or have travelled to a location listed in the most current Isolation Order. If this is the case, please self-isolate yourself for 14 days and call your healthcare provider.
- If you are a student and any of these apply, please be sure to notify student services and your instructors of your situation.
- Protect members of the Cowley College community through self- and mandatory self-isolation as well as social distancing, especially the three groups at greatest risk:
- those who may have been exposed
- those who have chronic health challenges
- those who are currently symptomatic
- Encourage all members of the Cowley College community to be informed and practice healthy behaviors as outlined by the CDC and County Health Department recommendations.
- Protect equity for our most vulnerable employees and students, as much as possible, as we respond to the situation.
- Continue to vigilantly monitor the situation and respond with agility to additional information or mandates from the CDC.
- Provide clear, consistent, and timely communications to our stakeholders.
We will continue to monitor the situation and to communicate regularly with updates to the Cowley College website at Cowley.edu/covid-19, which will serve as the primary portal for information. Please gather your information from additional reliable sources such as the Centers for Disease Control and Prevention at cdc.gov and the Kansas Department of Health and Environment at kdheks.gov.